Guidelines on Special Delegations
Christian Peacemaker Teams regularly schedules delegations to areas where we have long-term projects and to selected other areas as the situation demands. From time to time we get requests from groups or individuals who would like to organize a “special” delegation in conjunction with CPT. These special delegations can attract people who might not otherwise have considered a CPT delegation, plant seeds for a CPT regional group or denominational sponsorship, and put CPT’s message before a new audience. These guidelines outline under what conditions CPT will consider facilitating these delegations.
1. A proposal is invited 6 to 12 months in advance of the anticipated delegation date. CPT’s delegation coordinator will consult with the on-ground team regarding the scheduling of special delegations. Some delegation time slots (e.g. summer) may not be available for special delegations.
The proposal may include:
A. A description of the organization or person submitting the request.
B. Reasons that support why a special delegation is desired (i.e. why it would be preferable to members joining regularly scheduled delegations.)
C. Naming a “point person” to be responsible for recruiting and pre-screening applicants and one who can serve as delegation leader or co-leader on the ground (may be different persons.) Consultation with CPT will be helpful regarding expectations when appointing these individuals.
2. The facilitating organization/person will submit a tentative list of participants 4 months in advance of the proposed delegation date. Except in special situations, a minimum of 8 firm applications, each accompanied by a $250 deposit, should be in hand at least 3 months in advance of the proposed delegation date. $50 of the deposit is a non-refundable processing fee. Later applications will be accepted as space is available. If there are fewer than the specified number of applications in hand (normally 8) at this time, plans for the special delegation will be cancelled. The delegation may then be opened to others (as a regular delegation), or applicants will be encouraged to consider a regularly scheduled delegation instead.
3. The proposing organization and participants are expected to have serious interest in the issues related to the delegation. Delegates should be clear that active nonviolent peacemaking, as well as education, is the goal of the trip. They should have plans to communicate about the experience with local congregations, groups and the media upon return.
4. CPT’s delegation coordinator (staff) will be responsible for the final screening and acceptance of delegation members. In the event an applicant is not accepted, his or her application deposit will be returned in its entirety, and he or she will not be counted among the minimum number of delegates. As with other delegations, CPT’s on-ground delegation leader (in consultation with CPT staff) reserves the right to determine the fitness of delegates for delegation activities during the course of a delegation, and may ask a delegate to leave at any time if his or her behavior is considered seriously detrimental to the delegation or poses a security concern.
5. The cost of special delegations will be the same as a regular CPT delegation. The organization will collect initial deposits, forwarding them with the applications to the CPT office. CPT will order airline tickets and provide a cash advance to the delegation leader for covering on-ground expenses.
6. In general, the special delegation will be similar to “regular” CPT delegations in terms of orientation materials, support from the CPT office, the role of the CPT team in set-up, etc. If the proposing organization/person has suggestions of special groups or sites to include in the delegation itinerary, they may be suggested to those responsible for doing set-up; however the delegation agenda will not normally differ radically from that of a “regular” CPT delegation, including a nonviolent action component. The CPT delegation coordinator (staff) will work with the person named by organization/person as on-ground leader or co-leader to clarify leadership expectations.